The Procurement Manager
The Procurement Manager in OpsTRACK functions as the central procurement source for your company and puts a vast library of inventory and knowledge for your industry right at your fingertips.
The average cost of processing a traditional purchase order is in the range of $100 to $125. But, with the Procurement Manager, everything stays within the OpsTRACK system and costs can be reduced to as low as $10 to $35 per order. In addition, the system only allows purchases from authorized vendors, yielding additional savings of up to 15%.
- Real-time product price and availability with live online ordering and continual updates
- Allows you to bundle the products you buy most often for easy one-click ordering
- Employee Purchase Programs offer tremendous cost-savings for your employees
- Build price-quotes and forward them by e-mail for internal approval
- Customizable catalogs that can include non-technology items just for your industry
- Manufacturer rebates updated in real-time
- Reduce rogue buying by as much as 60%
The License Manager
Keeping track of software licenses and staying in compliance is critical for large organizations, but unwieldy without finely tuned tools like the OpsTRACK License Manager. It keeps track of all the licenses you have purchased from SARCOM over the last three years for every vendor and sends out reminders up to 90 days before a license expires so that you can renew on time and stay in compliance.
Both the license tracker and the contractual license tools allow you to upload purchases from other resellers as well so that you can see your complete license inventory in one place, run reports and manage it all in real time.
Contractual license support includes Microsoft Enterprise Agreements, Open Value Licensing and Microsoft Select. It also supports CA’s Master License and Open Licensing programs in addition to Adobe’s Contractual License Programs, Open Options and Transactional License Programs.
- Save time and reduce costs by streamlining processes and increasing security
- Automatically upload your current purchase history and easily add new licensing programs and agreements
- Tracks expiration dates and sets reminders
- Sets user access and security levels
- Standardized and customizable reports
The Asset Manager
One of the most important components of the IT product lifecycle is asset management and the OpsTRACK Asset Manager makes it much easier with its intuitive user interface that provides access to information on every serialized product procured through SARCOM. It even allows you to enter your own specific asset tracking information and gives you the option to open up client specific fields for entry into your data, all of which can then be reported on as needed.
If SARCOM is providing an asset tagging service through our configuration and integration center, then your specific asset number information will be automatically provided within this tool. The Asset Manager is completely Web-based, so it’s available 24x7 and kept continually up-to-date.
The Workflow Manager
The OpsTRACK Workflow Manager helps organizations streamline virtually any process or activity. Uniquely designed to tightly interact with the Procurement Manager, but also available as a stand-alone module, it can be customized to any workflow from approval processing to document management.
Workflow Manager quickly processes your procurement quotes through a flexible and customizable approval workflow. The module can integrate budgeting to give you complete tracking and control while providing reports that assist in managing financial issues. You can build a workflow around something simple, such as an A to B to C stepped approach. Or you can harness the expertise of the SARCOM OpsTRACK team to design a workflow, at no cost to you, with multiple stages occurring simultaneously and complex routing and approval requirements.
- Authorized users can build and submit quotes based on their requirements
- Notification e-mails can be sent with the status updates and action items
- Requests are automatically forwarded to the purchasing department once approvals are obtained or designated steps are taken
- Purchase orders are assigned to approved requests and sent to SARCOM for processing
- Systems can begin from any input source, such as an e-mail, a Word document, an Excel spreadsheet or other common file types
Your Partner in Success
The OpsTRACK eProcurement system is just one of the solutions that we have finely tuned for the needs of large businesses and enterprises. Call today and take advantage of the higher efficiency, greater accuracy and invaluable cost controls of our free OpsTRACK service, as well as all of the other great solutions from SARCOM, your premier technology services provider.
Click here to go to the OpsTRACK login page.
